It is the online reservation system used to request space on campus, including the Student Center, outside space, Mitten Hall, Morgan Hall, Academic Space (Tuttleman, Ritter, Beury, Barton, Pearson,) and Health Campus space.

Go to the online reservation system, click on My Account, create new account. Fill out the form with your email, name, phone number, and create a passwords. The system is not currently connected to Temple's accounts, so it can be anything that you will remember.

Requests may be made after the last day of classes.

It needs to be schedule 20 business days before the date of the event.

The difference between a simple and complex event is that a simple reservation only involves chairs and/or chairs and a head table. Any reservation that requires anything other than that is a complex event and requires a planning meeting.

Please call 215-204-7132 or email hgscres1@temple.edu and include the reservation ID.

All the information about the event. For example: number of attendees, set up of the room, technology A/V equipment needs, food orders, special guests coming, etc. Bring as much detailed information as possible.

The maximum time for weekly meetings is 2 hours but there may be exceptions made on a case-by-case basis.

Bring at least 2 copies of your flyer to the Student Center Office in Suite 219M. If you want them to be posted in the Student Center bring additional copies in order for us to approve and place in our boards. See Posting Policy here.

Details on advertising options in the Student Center can be found here.

Since your account is connected to TUPortal, you will need to reset your portal password at accounts.temple.edu.

On 25Live, within the room request form, on the left-hand side next to the date space, click on Recurrence. Recurrence will allow you to put multiple events on your form.

Yes, either by Temple University’s campus catering provider, or provide an approved catering exception if the food cost is over $500.

Yes, having food at your event would make this a complex event which requires a planning meeting with the event team.

Food exception forms are no longer required for the following:

• Off-campus events unless the external gathering is held at a location where a third-party catering company is hired to serve food and/or alcohol (e.g., a rental hall)
• Pizza purchases
• Donated food items
• Faculty, staff, and/or student meals at a restaurant
• Food and/or beverage purchases of $500 or less – unless a catering company will be on campus to set up and/or serve – in which case a Certificate of Liability Insurance (COI) is required

View this page for the new updates. 

There are no preset costs; it depends on the complexity of the event. The costs are estimated at the planning meeting.

Simple setups are free, consisting of chairs and built-in technology.

No, there is no charge for the use of a smart podium.

No, there is no room charge. Student Orgs only pay for additional services or special set-ups.

Anything additional outside of a simple set up (chairs and a smart podium) will add costs. For example: food, linens, security, sound technician, coat check, etc.

Cash, credit cards, business/org checks (made to Temple University), University Accounts (FOAP)

Review the guidelines in order to see if your event is eligible for funding. If you are, fill out the application and submit to [click-for-email]. Any other questions feel free to contact TSG at [click-for-email] or 215-204-8727.

When you are approved for allocations, you need to bring your invoice to the Student Activities Office in Suite 219M, and see Ms. Christine Jackson.

• Student Orgs - 5 business days before the event occurs
• Departments - FOAP Number is due at the time of the planning meeting
• Externals - 2 weeks prior to the event

The table can be found in the reservation system website under LL (lower level atrium) or Main (main level atrium) attached with a number which means the location of the table.  

Yes, using the calendar or event form through 25 Live.

It takes from 2 business days to get a response either approved or not. 

You can add it on the online request form. If you are already confirmed, please reply to the email that sent the confirmation and ask for one to be added. If asking on the day of your event please see a building manager.

When filling out the request for academic space, select Academic Space as the building and then select the building as the room and put the room number in the notes. If you do not have a preference of room you can leave it blank.

Yes, but there are additional fees for staff.

Yes, you can reserve the cinema when there is not a movie scheduled.

Yes, screening movies at your meetings are possible if your group purchases a screening license.

Yes, reach out to laurel.chase@temple.edu for information.

You are allowed two events and one vendor table.

A smart podium is a computer, keyboard and a mouse, connected to Temple's network on a podium. It will be connected to the projector and screen in the room.

Yes, outside space needs to be reserved using the online reservation system.

Yes, 10 business days before the event is the deadline to make major changes to the event. Any change should be emailed to the event coordinator.

You will need security and wristbanders present. Note: You may not be approved for allocations if you are charging admission.

When there is money collected at the event, a party or event with a high volume of people, any event with alcohol, or if you have a VIP guest/ speaker.

The room will be open 15 min before the start time of the event.

Sound can only be played from table 6 in the atrium. Therefore if you are interested in playing music you will need to request table 6. This is on a first come first served basis.

An email must be sent to the reservations office with your reservation Id. number, date, time and location of event.  Fees may still apply if your cancellation is too close to you event. 

The cancellation policy for a simple event is 3 business days before the event.

For a complex reservation, you must cancel 10 business days before the event.

Cancellations/No Show:

Simple Event: Must be canceled 3 business days prior to avoid cancellation fees. Failure to cancel the event (No Show) will result in fees.  

• Student Org - $25  

• Department - Room Rate  

• External - Room Rate and associated fees  

Complex Event: Must be canceled at least 10 business days prior to the event to avoid fees.  

• Cancellations received less than 10 business days will be charged 50% of total costs. 

• Cancellations received more than 10 days prior to an event may be required to pay for non-refundable services. 

• Failure to cancel an event will result in being charged 100% of all costs. 

• After three (3) cancelations or no-shows by a group, organization or client, said client will risk losing future reservation privilege for a minimum of 1 semester. 

• All cancelations must be completed via email or otherwise in writing to the Student Center Operations office.

Yes, you are allowed up to three late cancellations before you lose reservations privileges.